DIMUN 2020
Conference Policies

Conference Policy

Conference Policies
  • All delegates and executive board members are requested to read these policies in their entirety. Being a participant for the conference implies that the individual has accepted all conference policies and is therefore expected to comply with all of them. Delegates and EB members are also expected to abide by all local and municipal laws and Regulations while at Delhi International Model United Nations.
Registration Guidelines
  • All students in Secondary/Higher-secondary/Undergraduate/Graduate/Post Graduate programs and high school students are eligible to participate in DIMUN.
  • Enthusiasm is the characteristic we look for the most. So, even if one doesn't have a past MUN experience, DIMUN is the best platform to begin it from.
  • An applicant may be required to furnish proof of some of his mentioned achievements by the Organising Committee.
  • Executive Board Members will follow the UNA-USA procedure for Model United Nations Conferences in their respective committees.
  • A formal dress code will be strictly enforced during the conference. Males have to be formally dressed in trousers, shirts and suits. Ladies may wear formal pants, skirts, dresses etc. Alternatively Indian attire is also allowed during the formal session.
  • Delegates may dress informally for all the informal events (Prom Night, Socials etc.).
  • DIMUN offers accommodation to its participants. There will be a separate registration form for accommodation which will be put up shortly.
  • DIMUN provides breakfast and lunch every day. (FOR PAID MEMBERS)
General Policies
  • The Secretary-General, the Director General and the Chief Advisor of DIMUN are the only individuals empowered to making exceptions to any of the rules mentioned as a part of all the policies listed in this document.
  • DIMUN is not liable for any promises/ exceptions made by other members of the Organizing Committee regarding fees or policies.
  • The DIMUN Executive Board/Organizing Committee reserves the right to amend the country/committee matrix. Also, country and committee allotments are solely to the discretion of the Organizing Committee and the Executive Board members.
  • Committee policies for every committee shall be laid down by the Secretary General along with the Executive Board members for the respective committees. All Executive Board members are free to exercise their freedom to conduct committee in a way that they deem best. Motions of censure and impeachment shall not be entertained against any Executive Board member for the duration of DIMUN.
Code of Conduct
  • Consumption or possession of drugs and/or alcohol will not be entertained even in the smallest of proportions. If any delegate is found in possession of alcohol or drugs, that delegation will be asked to leave the conference immediately. An official letter from DIMUN will also be sent to the said delegate’s school/college. Violators of this policy may be criminally liable according to local, state and federal laws regarding the aforementioned violation.
  • Cigarette smoking is not permitted within the premises.
  • DIMUN is NOT responsible for belongings left in committee rooms. If any delegates do leave their belongings in committee rooms, then they are doing so at their own risk.
  • All delegates are expected to be present in committee, and must stay in committee meetings for the established duration.
  • In order to receive a certificate of participation, a delegate has to attend all the sessions. In order to receive an award, a delegate must attend all the sessions except in the case of unavoidable circumstances which shall be deemed valid only by the respective Executive Board members and the Secretary General. The Chairpersons and the Organizing Committee will log attendance.
  • Delegates must wear the ID badges provided by the Organizers at all times during DIMUN, in and out of Conference events, including all the socials.
  • Faculty Advisors are encouraged to visit committee sessions. Please note that Faculty Advisors are responsible for their students' behaviour.
  • Faculty advisors might not be allowed in committee sessions during voting procedure or in case if the Chairpersons decide against it.
  • The official language at DIMUN will be ENGLISH.
  • During the sessions, the delegates are expected to exercise diplomatic courtesy when addressing members of the committee and the dais. The delegates are expected to address the other delegates in third person. No use of slang or informal terms would be entertained. In addition, delegates are also requested to be polite to all the logistics, press and other miscellaneous Organizing Committee members.
Conference Fees, No refund Policy and Accommodations
  • The details of the Conference fees and other information in relation to fees or security deposit are published on the website.
  • Delegates will not be allowed to participate in DIMUN unless they have paid the registration fees or security deposit.
  • DIMUN strictly Adheres to a No refund policy if a registration fee is charged.
  • If a security deposit is taken by DIMUN, the amount will be refunded only if the participant attends all the sessions during the conference. The service charge and payment gateway charges will be deducted from the security deposit.
  • Also, travelling, visas, lodging, boarding, food and other incidental costs are to be borne by the participating delegates.
  • Although DIMUN is arranging for accommodation for all delegates who require it, we would like you to note that all financial transactions in relation to accommodations shall be handled directly by the delegates with the concerned hotel/hostel or USG accommodation and hospitality. DIMUN is not responsible for the cash transactions. Furthermore, these payments have to be made before.
  • DIMUN offers limited accommodations on a first come first serve basis.
Allotment Policies
  • The Executive board/organizing committee reserves the right to amend the country/council matrix.
  • Country and council allotments are solely under the discretion of the organizing committee and the Executive Board members.
  • Delegates are required to pay their Delegation Fees as soon as a delegate has been registered for DIMUN in capacity as a Delegate or a Press Corps Reporter.
  • First-Come-First-Serve policy shall not entirely be applicable to all allotments for DIMUN. Delegate allotments will be made on the basis of past Model UN experience to maintain decorum & ensure the highest quality of debate. Preference allotment probability is bound to decrease through the participation timeline.
  • Delegates wishing to change their allotments shall be entertained only after the final round of registrations. However, this is applicable only for candidates who have paid, and may require to produce certifications as may be deemed necessary by the Organizing Committee.
  • Delegates from schools may not be allotted committees apart from a few designates ones, unless they have a minimum of 3 MUN experiences.
  • This clause has been drafted solely for the purpose of enhancing delegate experience of the younger delegates into the right pattern of MUNning.
Cancellation Due to Weather Conditions, Health Issues etc.
  • DIMUN reserves the right to cancel the conference in the case of extreme circumstances, such as health epidemics, major natural disasters or in the case of vis major.
  • DIMUN can be cancelled/modified/postponed in case if a college/advisor/founder/secretary general policy decision is taken in that regards. No refunds shall be provided in those circumstances.
Other Rules
  • The Executive Board/ Organizing Committee have the right to immediately expel delegates from both the committee as well as conference premises due to unacceptable behaviour. Serious indiscipline on the part of even a single delegate may require the dismissal, without refund, of the individual involved and his or her delegation from the Conference.
  • The Organizing Committee/Executive Board reserves the right to define appropriate Conference behaviour and is particularly strict about issues involving displays of disrespect to other delegates, Executive Board members, Organizing Committee, conference venue staff and other volunteers including the members of the International Press for DIMUN .
  • Any photo, video, and other audio/visual material taken and/or recorded during DIMUN featuring any delegate may be used and published for promotional purposes by Delhi INTERNATIONAL MODEL UNITED NATIONS.
  • The delegates would be held responsible for any wilful or negligent damage to the property and the venues and premises of the activities held by DIMUN, including In-Conference, Out-of Conference and Pre- & Post-Conference Events, and will also be held responsible for the replacement and/or compensation of and for any damage that they may have caused.
  • It is indemnified and believed to hold harmless the DIMUN Organizing Committee, Executive Board members, staff, administration, committee post holders, secretariat members and other agents from and against any claims of liability, loss, theft, damage or cost which may arise out of or relate to travelling to, participating in, and/or returning from the DIMUN.
  • The DIMUN Organising Committee reserves the right to change or amend or modify any of the conference policies mentioned in this document without any prior notice.
  • Accepting the policies online through registration is tantamount to a digital signature, agreeing to abide by the policies set above. In case of a minor registering for the conference, online registration would automatically imply parental consent.
  • We thank you wholeheartedly in advance for your support and cooperation.
Dispute Resolution
  • All unresolved disputes and differences between the parties, in relation to the interpretation or performance of this policy would be directed in the first instance to the secretary general of DIMUN and the other party. Both these positions will then enter into discussions to resolve the issues.

Privacy Policy

Effective date: October 23, 2016

Delhi International Model United Nations ("us", "we", or "our") operates the www.dimun.in website (the "Service").

This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data. Our Privacy Policy for Delhi International Model United Nations is created with the help of the Dais.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible from www.dimun.in



Information Collection And Use

We collect several different types of information for various purposes to provide and improve our Service to you.

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
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  • Personal and professional experience data
  • Cookies and Usage Data
Usage Data

We may also collect information how the Service is accessed and used ("Usage Data"). This Usage Data may include information such as your computer's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.



Tracking & Cookies Data

We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.

Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

  • Session Cookies: We use Session Cookies to operate our Service.
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Use of Data

Delhi International Model United Nations uses the collected data for various purposes:

  • To provide and maintain the Service
  • For promotional purposes
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  • To provide customer care and support
  • To provide analysis or valuable information so that we can improve the Service
  • To monitor the usage of the Service
  • To detect, prevent and address technical issues

Transfer Of Data

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

If you are located outside India and choose to provide information to us, please note that we transfer the data, including Personal Data, to India and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Delhi International Model United Nations will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.

Disclosure Of Data

Legal Requirements

Delhi International Model United Nations may disclose your Personal Data in the good faith belief that such action is necessary to:

  • To comply with a legal obligation
  • To protect and defend the rights or property of Delhi International Model United Nations
  • To prevent or investigate possible wrong doing in connection with the Service
  • To protect the personal safety of users of the Service or the public
  • To protect against legal liability

Security Of Data

The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

Service Providers

We may employ third party companies and individuals to facilitate our Service ("Service Providers"), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service.

  • Google Analytics: It is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.
    You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information with Google Analytics about visits activity. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page


Links To Other Sites

Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Children's Privacy

Our Service does not address anyone under the age of 18 ("Children").

We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

Changes To This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the "effective date" at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.



Contact Us

If you have any questions about this Privacy Policy, please contact us:
  • affairs@dimun.in

Anti-Sexual Harrassment Policy

Policy Provisions

Obligation And Duty

It shall be the obligation and duty of every single member of the Organizing Committee, Executive Board and the institution involved (if any) of each MUN conference to prevent and/ or deter unwanted sexual behaviour during the days of the conference and prior to the conference.

Explanation: The phrase “prior to the conference” has been included since it has been a prevailing practice of Executive Board members to ask for sexual favours in exchange for awards. This is sexual harassment (listed in Part B), and any Organizing Committee which chooses an Executive Board member who abuses their power in this manner has an obligation to take appropriate action against such person.

What Constitutes Unwanted Sexual Behaviour?

Sexual harassment includes such unwelcome sexually determined behaviour (whether directly or by implication) as:

  1. Physical contact and/ or unwanted sexual advances;
  2. A demand or request for sexual favours;
  3. Sexually coloured remarks;
  4. Showing pornography;
  5. Any other unwelcome physical, verbal or non-verbal conduct of a sexual nature.

This clause will apply in cases where the victim is fearful of objecting to such sexual advance, since it may jeopardize:

  1. Their award;
  2. Their membership in the Executive Board, Organizing Committee etc;
  3. Their reputation;
  4. Their health;
  5. Their safety;
  6. Anything else related to the Conference or the physical and mental well being.

Explanation: This is not an exhaustive list

This clause will include any messages sent prior to the conference (relating to the conference, for example if an Executive Board member messages a delegate and expresses a willingness to exchange sexual favours with the promise of an award).

Preventive Steps

Every single Organizing Committee, and every single institution (if an institution is involved) will be responsible for taking all appropriate measures to prevent sexual harassment and unwanted sexual behaviour. In addition to the general obligation to prevent such behaviour and harassment, the following specific steps must be taken:

Express prohibition of sexual harassment, as defined above and provided in Part B, at the conference should be notified, published and circulated in appropriate ways.

  1. To display clearly, and the making of appropriate announcements of the punishments and consequences of harassment and unwanted sexual behaviour.
  2. To display clearly at the conference and the making of appropriate announcements of the composition of the Complaints Committee, referred to in clause 5. This must include the names and contact details of each member.
  3. To make this document, in its entirety, easily available to all attendees.


Complaints Mechanism

The Conference will create a Complaints Committee which will be the point of contact for a victim at the conference.

Composition

The Complaints Committee must be composed, and its composition announced, at least 1 week prior to the date of the conference. It shall be composed accordingly:

  1. In case an institution is involved, and there already exists a similar committee/ mechanism, such committee/ mechanism must be given jurisdiction over the conference alongside the Complaints Committee.
  2. In case an institution is involved, and there does not exist a similar committee/ mechanism, the Complaints Committee will be constituted involving at least 1 female from the institution, such person cannot preside over the Committee.
  3. The members of the Committee will be chosen by the Organizing Committee from amongst themselves or from the Executive Board or any other persons they deem fit.
  4. The Committee will be presided over by a woman, and will have a minimum of 5 members, and its total membership must always remain an odd number.
  5. At least 50% of the membership must be from amongst women. (If 9 is the total membership, that means 5 women must be a part of the Committee.
  6. At least 2 of the members must be from those who are not a part of the Organizing Committee, but a part of the Conference (not including the female from the institution, if there is one).

This sub-clause provides for the mandatory inclusion of Executive Board Members/ International Press members / Delegates etc.

  1. If any of the members resign, or are not present at the meetings or have been asked to recuse themselves, there must be a replacement which keeps the above composition intact before any discussion on a complaint.
  2. The contact details of all members must be published, circulated and displayed at the Conference.
What To Do When Receiving A Complaint?

When any member of the Complaints Committee receives a complaint they must:

  1. Immediately record the dates, times and facts of the incident(s);
  2. Ascertain the views of the victim as to what outcome they want;
  3. Ensure that the victim understands the Complaints Committees powers, procedures for dealing with the complaint;
  4. Keep a confidential record of all discussions;
  5. Respect the choice of the victim;

Whether such choice be that the matter is taken up by the Committee, or not taken up by the Committee and only to be known to the contacted person, or be taken up by the institution if there is one, or for the recusal of any of the members of the Committee or any other choice the victim communicates.

Ensure that the victim has full knowledge regarding the protective measures in clause 7 and the sanction measures in clause 10;

Ensure that the victim knows that they can lodge the complaint outside of the Committee through the relevant country/legal framework.

Steps To Protect The Victim

Every Organizing Committee has an obligation, after receiving a complaint to protect the victim from any further physical or mental harm, harassment, intimidation and/ or abuse, inter alia.

  1. The victim must be allowed to bring at least one person along with them during every interaction with the Complaints Committee, from making the complaint to the sanctions stage.
  2. If an institution is involved, and the institution has a counselor available trained to deal with such issues, arrangements must be made for a meeting.
  3. If the victim fears for their physical safety, and requests any measure such as communication to the alleged perpetrator to not communicate with or be near the victim (outside committee hours, during the breaks), such communication must be made.

Any other request that is within the power and capability of the Committee to execute, must be done accordingly.

  1. If the victim requests any information pertaining to their complaint, including the written record, minutes of the meeting of the Complaints Committee, actions taken etc, such information must be furnished within the same day.
  2. A copy of the complaint, minutes of the meeting, actions taken etc, must be provided to the victim, regardless of whether there is a request, as soon as possible.
  3. The Committee must maintain full and absolute confidentiality until a decision is taken.
  4. The Committee must fully support any action the victim wishes to take. If there is a refusal to support, the Committee must provide a reason for their lack of support in writing to the victim.

Explanation: For example, if the victim wishes to approach the police or post the incident on social media, and asks the Committee to provide the Minutes of the Meeting, its final decision etc, the Committee must provide all the information they can. They must never block the victim’s attempts at justice, and if they do, they must provide a reason in writing.

Investigating A Complaint

Upon receiving a complaint, if it is the choice of the victim that the Committee take the issue up - a meeting of the committee must be called as soon as possible. At this meeting, the victim can, if they wish to, appear before the committee. If the victim wishes, they are fully within their rights to ask for a video/ audio recording of their interaction, and appropriate arrangements must be made by the Committee.

After having gathered the facts from the victim, the Committee can pursue any action it deems fit, including the checking of CCTV footage, asking the victim for screenshots of texts if there were any, questioning any attending person who was a witness regarding the incident, inter alia.

Before taking any action, the Committee must also allow the alleged harasser to respond to the complaint. At the wish of the alleged harasser, such responses may also be recorded and the same arrangements must be made by the Committee.

Minutes of each meeting must be maintained by a person randomly decided via a draw of lots, amongst the members of the Committee (it is important to keep this position random to try and prevent undue influence as much as possible).

Balancing The Rights Of The Accused

The Committee must ensure:

  1. That the accused is given a chance to respond to the complaint before any action is taken;
  2. That before action is taken, no party discusses the complaint with outsiders;
  3. That the accused’s dignity and reputation is respected while the investigation is ongoing.

Actions and Sanctions

A decision must be reached before the ending of the conference or within 24 hours, whichever is earlier. After a decision has been reached, by a vote of simple majority, that harrassment took place, the Committee can take any action within its powers that it deems fit (always respecting the choice of the victim).

All actions, decisions or sanctions etc, must be in writing and be made available to the victim and the harasser.

Such action can be, but is not limited to:

  1. A written apology;
  2. Removal from any post previously held;
  3. Disqualification from awards;
  4. Expulsion from the conference, or future editions;
  5. If there is ample evidence against the alleged harasser, the conference may also decide to publicise the complaint and the decision by the committee;
  6. Help the victim in approaching the institution behind the conference, the institution of the victim, the institution of the harasser, appropriate authorities such as the police;
  7. Any other action the Complaints Committee deems fit.

Examples Of Sexual Harrassment

Sexual harassment can involve one or more incidents and actions constituting harassment may be physical, verbal and non-verbal.

Examples of conduct or behaviour which constitute sexual harassment include, but are not limited to:

Physical conduct

Unwelcome physical contact including patting, pinching, stroking, kissing, hugging, fondling, or inappropriate touching

Physical violence, including sexual assault


Verbal conduct

The use of MUN-related threats or rewards to solicit sexual favours

Sexual, unfriendly and unsolicited comments on someone’s appearance, age, private life, etc. Sexual comments, stories and jokes Sexual advances

Repeated and unwanted social invitations for dates or physical intimacy

Insults based on the sex of the worker

Condescending or paternalistic remarks

Sending sexually explicit messages (by phone or by email)


Non-verbal conduct

Display of sexually explicit or suggestive material

Sexually-suggestive gestures

Whistling and leering